Special Events & Public Assemblage

This information is related to permits issued by the Fire Prevention Division for all special events located within the Town of Mammoth Lakes. It is the responsibility of the event holder to comply with all state and local codes. The applicant is required to fill out and return the special event form along with site maps and description of the event. Applications should be submitted 30 days prior to the start of the event. Events submitted after 30 days may not be approved or are subject to additional fees.

Mammoth Lakes Fire Protection District may require additional information and impose special conditions before approvals are authorized. This includes safety plans, fire agency standby or other conditions to protect life, property and the environment.

Examples of Special Events

Many business within the Town of Mammoth Lakes may have approved conditioned use permits. Special situations not covered by use permits may require a special event permit. Permits are required to protect the public from fire and life safety concerns. The following are examples which may require a special event permit from the District:

Concerts
Exhibits or Trade Shows
Farmers Markets
Festivals
Parades
Pyrotechnic Displays and Effects

Any Alcohol Tasting Events
Bike or Foot Races
Carnivals, Haunted Houses, Fairs
Places of Assembly
Vendor and Cooking Booths
All Others Listed in the California Fire Code Chapter 1

To apply for a permit scroll down towards the bottom of the page

Safety Provision Information

Application Information

The permit application process begins when an application is submitted to the Fire Prevention Division. The acceptance of the application shall in no way be construed as final approval. Permit applications must be received no later than thirty (30) days prior to the actual date of event or may risk not being approved. Submit the completed application to the Fire Prevention Division. A representative will contact the applicant upon receipt of the application and thereafter will serve as the primary point of contact for permit processing. An inspection of the venue may be required before and/or during the event and a final approval will be issued at the time of the final inspection. Applications of events located within a fire protection district will be routed for additional reviews and conditions.

Site Plan / Route Map

To ensure appropriate review for each event, it is required to submit a site plan and/or route map with the application.

Parking and Traffic

As an event organizer, there should be a parking and traffic plan suitable for the environment in which the event will take place. Remember that parking, traffic congestion and environmental pollutants are all factors of concern at all events. The plan should include access and/or accessible parking (handicapped); the use of carpools, parking shuttles, public transportation and alternate modes of nonpolluting transportation whenever possible. The parking and traffic plan should also be included in the Site Plan/Route Map.

Public Safety Plan

If the Fire Code Official determines that an indoor or outdoor event has an adverse impact on public safety (diminished access to buildings, structures, fire hydrants and fire apparatus access roads) or public safety services, the Fire Code Official shall have the authority to order the development of, or prescribe a plan for the provisions of an approved level of public safety. The public safety plan shall address such items as emergency vehicle ingress and egress; fire protection; emergency medical services; public assembly areas; directing of attendees and vehicles (including the parking of vehicles); vendor and food concession distribution; the need for law enforcement, and fire and emergency medical services personnel for such event. (CFC Sec. 403).

Event Description

Please provide a detailed narrative and/or timeline of the event, include a description of such activities within the event (use of pyrotechnics, inflatable’s, vehicles, rides, etc.) and other pertinent information.

Fire Watch Personnel

This service may be performed by the local fire district.

One or more Fire Watch personnel shall be provided at every event at the rate of at least one for each event to remain on duty during the times such places are open to the public, or when such activity is being conducted. Fire Watch personnel shall have access to an emergency services (911) alert system; fire extinguishers and firefighting equipment as necessary; keep diligent watch for fires, obstructions to means of egress and other hazards during the event when accessible to the public or such activity is being conducted, take prompt measures for remediation of hazards, extinguishment of all fires, and assist in the evacuation of the public from the structures (if needed). (CFC Sec. 403).

Standby Personnel

One or more trained crowd managers or other qualified persons, at a ratio of one crowd manager/supervisor for every 250 occupants shall be provided during the event when such places are open to the public, or activity is being conducted. (CFC Sec 2404).